Do I legally have to keep meeting minutes?

Corporations are generally expected to keep minutes as part of their required corporate records, and many states' business-corporation acts say so directly. LLCs usually aren't required to by statute, but keeping minutes is a common best practice — it's part of respecting the entity's separateness, which is what preserves the liability shield if it's ever challenged. What's actually required for your entity comes from your state's law and your own bylaws or operating agreement.

What is a quorum and how do I know if we had one?

A quorum is the minimum number of directors, members, or shares that must be present for the meeting to conduct valid business. The threshold is set by your bylaws or operating agreement (often a majority) and your state's default rule if those are silent — this template just records whether one was present, it doesn't calculate it for you. If you didn't have a quorum, note it: actions taken without one can be challenged later.

How should I record resolutions and votes?

For each item of business, note the motion in plain terms, who moved and seconded it, and the outcome — the for/against/abstain tally, or that it passed by unanimous consent. Clear vote records are exactly what a lender, auditor, or new investor looks for. There are three resolution lines plus an overall tally field; for a longer meeting, record the rest on a continuation page.

Is this legal advice, and does filing it anywhere matter?

No — AttachKit is a private fill-and-sign tool, not a law firm, and this is a general template. Minutes are internal: you keep them with the corporate record book, you don't file them with the state. Requirements and formalities vary by entity type and state, so check your bylaws or operating agreement and, for anything high-stakes, have a lawyer review your approach.

Legal · Meeting Minutes

Fill corporate meeting minutes online — free template

Meeting minutes are the official written record of what a board, its members, or its shareholders decided at a meeting — who attended, whether a quorum was present, what motions were made and how the vote came out, and when the meeting adjourned. Corporations are generally expected to keep them as part of their corporate records, and LLCs often adopt the same habit because clean minutes are what preserve the liability shield, satisfy banks and investors doing diligence, and settle "who approved this?" disputes years later. AttachKit's template pre-fills the recurring entity name and the recorder from the profile you've already saved; the substance of each meeting stays yours to record.

Your PDF never leaves your browser — open DevTools → Network and watch: the file is never uploaded.

Who needs it: Corporate secretaries, LLC managers, board members, and small-business owners who need to record a board, membership, or shareholder meeting — including annual meetings, special meetings, and the routine resolutions (opening a bank account, approving a loan, electing officers) that lenders and investors later ask to see documented.

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Why fill it here

Auto-fill the entity name and the recorder from your saved profile; enter the meeting date, type, attendees, quorum, and resolutions per meeting.
Capture the essentials on one page — attendance and quorum, each resolution with its mover/seconder and vote tally, adjournment, and next meeting — in a consistent record you can reuse every meeting.
Everything stays in your browser — attendee names, resolutions, and votes are never uploaded or seen by AttachKit; fill, then print or save a PDF for your corporate record book.
Free to fill unlimited forms (10 signed PDFs/mo on the free tier).

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Meeting Minutes questions, answered

General information, not legal or tax advice

This page is general information about a commonly-used document. State and local law varies — for advice on your specific situation, consult a licensed attorney in your jurisdiction. AttachKit fills the PDF; you're responsible for whether the contents are right for your case.

Do I legally have to keep meeting minutes?: Corporations are generally expected to keep minutes as part of their required corporate records, and many states' business-corporation acts say so directly. LLCs usually aren't required to by statute, but keeping minutes is a common best practice — it's part of respecting the entity's separateness, which is what preserves the liability shield if it's ever challenged. What's actually required for your entity comes from your state's law and your own bylaws or operating agreement.
What is a quorum and how do I know if we had one?: A quorum is the minimum number of directors, members, or shares that must be present for the meeting to conduct valid business. The threshold is set by your bylaws or operating agreement (often a majority) and your state's default rule if those are silent — this template just records whether one was present, it doesn't calculate it for you. If you didn't have a quorum, note it: actions taken without one can be challenged later.
How should I record resolutions and votes?: For each item of business, note the motion in plain terms, who moved and seconded it, and the outcome — the for/against/abstain tally, or that it passed by unanimous consent. Clear vote records are exactly what a lender, auditor, or new investor looks for. There are three resolution lines plus an overall tally field; for a longer meeting, record the rest on a continuation page.
Is this legal advice, and does filing it anywhere matter?: No — AttachKit is a private fill-and-sign tool, not a law firm, and this is a general template. Minutes are internal: you keep them with the corporate record book, you don't file them with the state. Requirements and formalities vary by entity type and state, so check your bylaws or operating agreement and, for anything high-stakes, have a lawyer review your approach.

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