Is this the same as a lease termination letter?

No. This is an employment document — an employer telling an employee that their job is ending. A lease termination letter is a housing document that ends a rental between a landlord and tenant. AttachKit has a separate template for that; make sure you're using the right one.

Do I have to state a reason for the termination?

Usually not. In most at-will states an employer can end employment without giving a reason, and many letters simply state the effective last day. Some situations or contracts call for a stated reason or cause, and a few jurisdictions have specific notice requirements — the reason field here is optional so you can include it only when you want to or need to.

When does the employee's final paycheck have to be issued?

That's governed by state law and varies a lot — some states require final wages on the last day or within a set number of days, and rules on paying out accrued unused PTO differ too. The letter has fields to record the final pay date and PTO payout, but confirm the deadline that applies where the employee works.

Is this legal advice?

No. AttachKit is a fill-and-sign tool, not a law firm, and this is a general template. Employment separation rules — final-pay timing, PTO payout, required notices, and COBRA or state continuation coverage — vary by state and situation, so have counsel review your template once before you rely on it.

General · Termination Letter

Fill an employment termination letter online — free template

An employment termination letter is the written notice an employer gives an employee that their job is ending — stating the effective last day and, where the employer chooses, the reason, along with the practical wind-down details: final paycheck timing, any payout of accrued unused PTO, when benefits end and how COBRA or state continuation coverage works, and what company property to return. It keeps an already-hard conversation clear and consistent, and it is not the same as a housing "lease termination letter," which ends a rental. This is a neutral, factual starter template, not a severance agreement or a release of claims. AttachKit fills your company name, the signer, and contact details from your saved profile so you can produce a clean, respectful letter in minutes — entirely in your browser.

Your PDF never leaves your browser — open DevTools → Network and watch: the file is never uploaded.

Who needs it: Small-business owners, startup founders, and HR or hiring managers ending an employment relationship — especially teams without a dedicated HR department who need a clear, consistent letter that covers final pay, benefits, and property return every time.

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Why fill it here

Auto-fill your company name, the signer, and contact details from your profile; add the employee, effective last day, and final-pay details per letter.
Cover the practical essentials in one place — effective last day, final paycheck timing, accrued-PTO payout, benefits end date with COBRA or state continuation, and return of company property.
Fill and sign entirely in your browser and send for the employee's acknowledgement of receipt over an encrypted link — the file itself never leaves your device to fill.
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Termination Letter questions, answered

Is this the same as a lease termination letter?: No. This is an employment document — an employer telling an employee that their job is ending. A lease termination letter is a housing document that ends a rental between a landlord and tenant. AttachKit has a separate template for that; make sure you're using the right one.
Do I have to state a reason for the termination?: Usually not. In most at-will states an employer can end employment without giving a reason, and many letters simply state the effective last day. Some situations or contracts call for a stated reason or cause, and a few jurisdictions have specific notice requirements — the reason field here is optional so you can include it only when you want to or need to.
When does the employee's final paycheck have to be issued?: That's governed by state law and varies a lot — some states require final wages on the last day or within a set number of days, and rules on paying out accrued unused PTO differ too. The letter has fields to record the final pay date and PTO payout, but confirm the deadline that applies where the employee works.
Is this legal advice?: No. AttachKit is a fill-and-sign tool, not a law firm, and this is a general template. Employment separation rules — final-pay timing, PTO payout, required notices, and COBRA or state continuation coverage — vary by state and situation, so have counsel review your template once before you rely on it.

More forms: VA Form 21-526EZ · CMS-1500 · Form WH-347 · SBA Form 413 · Employment application · Browse all 113 forms →

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AttachKit is a private, independent tool for filling and signing PDFs on your own device. It is not a government agency, law firm, or filing service, and is not affiliated with or endorsed by the IRS, USCIS, the U.S. Department of State, or any government body. Forms are provided for convenience — always download the current version and instructions from the official .gov website, and your completed document never leaves your browser.