What's the difference between a purchase order and an invoice?

A purchase order is created by the buyer to order goods or services before they are delivered; an invoice is created by the vendor to request payment after delivery. The PO number on this template is what the vendor references back on their invoice so both sides can match the order.

Do I need a purchase order for every order?

No — POs are most useful for larger orders, new vendors, or anything you want an approval trail for. Many teams set a dollar threshold above which a PO is required. For a one-off small purchase a plain receipt may be enough.

The totals don't calculate automatically — is that expected?

Yes. This is a fill-in PDF, so you type the subtotal, tax, shipping, and total yourself. That keeps everything working entirely in your browser with nothing uploaded; just add up the line items and enter the figures.

Is a purchase order legally binding?

This is a general template, not legal advice. In practice a PO can become a binding order once the vendor accepts it, but the exact effect depends on your agreement and your state's law. For high-value or ongoing orders, use your own contract or procurement policy.

General · Purchase order

Fill out a purchase order online — free

A purchase order is the buyer's written offer to buy goods or services from a vendor — it records a PO number, the buyer and vendor, where to ship, the line items with quantities and unit prices, and the subtotal, tax, and total. This template fills that document in your browser: your buyer block auto-fills from your saved profile, and you add the vendor, ship-to, and line items in one pass.

Your PDF never leaves your browser — open DevTools → Network and watch: the file is never uploaded.

Who needs it: Anyone ordering from a supplier — small businesses, offices, contractors, and freelancers placing an order and wanting a clear record of what was bought, at what price, and where it ships.

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Why fill it here

Auto-fill your buyer block — company, contact name, email, phone, and address — from your saved profile.
Lay out PO number, vendor, ship-to, three line items, and subtotal/tax/total on one page.
Fills entirely in your browser — the PDF never leaves your device, and there is no signup.
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Purchase order questions, answered

What's the difference between a purchase order and an invoice?: A purchase order is created by the buyer to order goods or services before they are delivered; an invoice is created by the vendor to request payment after delivery. The PO number on this template is what the vendor references back on their invoice so both sides can match the order.
Do I need a purchase order for every order?: No — POs are most useful for larger orders, new vendors, or anything you want an approval trail for. Many teams set a dollar threshold above which a PO is required. For a one-off small purchase a plain receipt may be enough.
The totals don't calculate automatically — is that expected?: Yes. This is a fill-in PDF, so you type the subtotal, tax, shipping, and total yourself. That keeps everything working entirely in your browser with nothing uploaded; just add up the line items and enter the figures.
Is a purchase order legally binding?: This is a general template, not legal advice. In practice a PO can become a binding order once the vendor accepts it, but the exact effect depends on your agreement and your state's law. For high-value or ongoing orders, use your own contract or procurement policy.

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