What should an employment verification letter include?

At minimum: the employee's name, job title, employment status (full-time or part-time), and dates of employment, plus who is confirming it and how to reach them. Salary or hourly pay is often requested by mortgage lenders but is optional — include it only if company policy and the situation allow. Keep it to facts from your records and avoid opinions about performance.

Can I disclose the employee's salary?

Sometimes. Whether an employer may release salary or other details is set by company policy and state law — some states restrict it or require the employee's written consent before you share pay or reference information. When in doubt, confirm you have the employee's permission (many verification requests come with a signed release) and check with whoever handles HR or legal at your company.

Does signing this create a contract or promise the employee will stay employed?

No. The template is worded to state facts from the company's records only. It keeps employment at-will unless a separate written agreement says otherwise, and it explicitly makes no promise of continued employment or future earnings. It is a factual confirmation, not an offer or a contract.

Is this letter legal advice?

No. AttachKit is a fill-and-sign tool, not a law firm. What an employer may or must disclose varies by state and by company policy, so if you handle these often, have counsel review your standard wording once before you reuse it.

General · Verification Letter

Fill an employment verification letter online — free template

An employment verification letter confirms, on the company's letterhead, that a person works (or worked) there — their job title, employment status, and dates, and sometimes their pay. Lenders reviewing a mortgage, landlords screening a rental application, and background-check services routinely ask for one. The letter states facts from the company's records; it does not guarantee continued employment or future earnings, and it usually keeps the employment at-will. AttachKit fills your company name, the contact confirming it, and the date from your saved profile, so whoever handles these requests can turn one around in minutes without pulling in outside help.

Your PDF never leaves your browser — open DevTools → Network and watch: the file is never uploaded.

Who needs it: HR staff, office managers, small-business owners, and managers who field verification requests for current or former employees — and anyone at a company without a dedicated HR department who needs a clean, consistent letter to send to a lender, landlord, or background-check service.

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Why fill it here

Auto-fill your company name, your name, title, phone, and email from your profile; enter the employee's title, dates, and (optionally) salary per request.
States the facts a lender or landlord asks for — position, full-time/part-time status, start and end dates, and pay — while staying neutral and making no guarantee of continued employment.
Sign it and send a tamper-evident PDF over an encrypted link, with an audit page recording when it was issued — no letterhead formatting or mail-merge needed.
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Verification Letter questions, answered

What should an employment verification letter include?: At minimum: the employee's name, job title, employment status (full-time or part-time), and dates of employment, plus who is confirming it and how to reach them. Salary or hourly pay is often requested by mortgage lenders but is optional — include it only if company policy and the situation allow. Keep it to facts from your records and avoid opinions about performance.
Can I disclose the employee's salary?: Sometimes. Whether an employer may release salary or other details is set by company policy and state law — some states restrict it or require the employee's written consent before you share pay or reference information. When in doubt, confirm you have the employee's permission (many verification requests come with a signed release) and check with whoever handles HR or legal at your company.
Does signing this create a contract or promise the employee will stay employed?: No. The template is worded to state facts from the company's records only. It keeps employment at-will unless a separate written agreement says otherwise, and it explicitly makes no promise of continued employment or future earnings. It is a factual confirmation, not an offer or a contract.
Is this letter legal advice?: No. AttachKit is a fill-and-sign tool, not a law firm. What an employer may or must disclose varies by state and by company policy, so if you handle these often, have counsel review your standard wording once before you reuse it.

More forms: VA Form 21-526EZ · CMS-1500 · Form WH-347 · SBA Form 413 · Employment application · Browse all 113 forms →

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